ProposalPilot AI proposal intelligence for agencies
Start a proposal
Proposal intelligence platform

Turn complex RFPs into proposal drafts your team can refine and submit fast.

ProposalPilot helps agencies and consultancies move from scattered source files to a structured, compliance-led proposal package. Upload the bid, add your firm context, and get a strong first draft with response strategy, red flags, guided gap-filling, and exportable deliverables in one workspace.

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7-day free trial Private document storage No setup backlog
Launch a proposal Private workspace

Upload the bid package

Accepted: PDF, DOCX, TXT, MD, CSV, JSON. Max 10 MB.
Optional: case studies, bios, decks, previous proposals. Max 10 MB each.

By generating a proposal you agree to the Privacy Policy and Terms of Service. Uploaded files are stored privately and retained for up to 30 days by default.

Workflow

Built around the real proposal operating flow, not a generic text box.

Each stage reduces ambiguity for the next one, so teams move from intake to review with cleaner evidence, fewer missing answers, and a much stronger first pass.

Private intake Compliance-led drafting Guided reviewer prompts Export-ready package
Stage 01

Upload and map the bid.

ProposalPilot ingests the RFP and support files, keeps them private, and turns raw source material into a requirement map your team can actually work from.

Outcome ·One intake view for requirements, risks, and supporting evidence.
Stage 02

Assemble the first-pass package.

The system generates the executive summary, compliance matrix, structured draft, checklist, red flags, and open questions in one consistent package.

Outcome ·A review-ready draft package instead of disconnected AI outputs.
Stage 03

Close the gaps.

Resolve missing inputs with targeted follow-ups instead of guesswork. ProposalPilot asks the right clarifying questions, folds confirmed answers back into the draft, and keeps a clean record of what was decided and why.

Outcome ·Fewer review loops and less risk of vague or invented content.
Stage 04

Export cleanly.

Once the guided answers are complete, unlock a customized PDF alongside editable Word and Markdown files, packaged for leadership review and final submission.

Outcome ·One package ready for leadership review, handoff, and delivery.
Live demo

From raw RFP to a submission-ready proposal package in one focused pass.

ProposalPilot is built for fast-moving pursuit teams that need to read the bid, map requirements, draft with evidence, and close missing inputs before a reviewer ever opens a blank document.

Ingest
Read every source file once
Parse RFPs, attachments, and firm context into one structured intake instead of scattered reads.
Structure
Draft around compliance, not guesswork
Start from a requirement map and evidence pass, so every section earns its place.
Ship
Move from first pass to final export faster
Close gaps through targeted questions, then unlock editable and submission-ready files.
Stage 01 · Upload & analyze

Read the bid once, map it for the rest of the pass.

ProposalPilot ingests the RFP and every support file into one structured intake view — so your team stops re-reading the same 80-page PDF and starts working from a clean requirement map.

What happens in this stage
    Concrete example
    proposalpilot.net/demo
    Guided product walkthrough
    00:24
    Built from the same clause-mark theme and workspace flow. Logo animation Compliance view Final export
    proposalpilot.net/workspace
    Intake Engine — City of Austin Digital Services RFP
    Extracting submission requirements
    ● done
    Mapping compliance sections to response blocks
    ● done
    Flagging review risks and missing proof
    ● in progress
    Scoring readiness for internal review
    ○ queued
    47
    requirements parsed
    38
    already supported
    6
    inputs requested
    3
    review risks surfaced
    ProposalPilot is tracing section 4.2 — Cybersecurity controls and response requirements
    proposalpilot.net/workspace
    Gap-Closing Assistant — Guided clarifications before export
    ProposalPilot The bid asks for FIPS-aligned encryption controls for data at rest and in transit. Do you want me to mark AES-256 on storage plus TLS 1.3 in transit as the proposed standard, or leave it unconfirmed for security review?
    Yes. Use AES-256 on S3 and RDS, TLS 1.3 in transit, and point to the current security attestation in our support files.
    ProposalPilot Confirmed. I've marked the requirement as Met, linked the attestation as evidence, and drafted reviewer notes for the security section. Next: the bid requests a local vendor preference declaration. Do you have an Austin-area office or partner?
    We have a partner, TechBridge ATX, based in Round Rock.
    Compliance, captured automatically.
    Compliance-first drafting, guided gap closure, and review-ready exports for agencies and consultancies.
    Outputs

    The exact artifacts a proposal team needs to move fast.

    Every package is structured for review, editing, and export — so what leaves the workspace is ready for leadership, procurement, and submission.

    Compliance Matrix

    Requirements, priorities, response strategies, evidence, and gaps in one table.

    Draft Proposal

    Structured sections ready for human polish instead of a loose AI blob.

    Submission Checklist

    A clean review path before the team turns the draft into a client-facing submission.

    Open Questions & Red Flags

    Surface what still needs confirmation before someone sends a risky proposal out the door.

    Guided Customization

    ProposalPilot AI gathers missing details, keeps a chat history, and applies finalized answers back into the package.

    Exportable Deliverables

    Download editable Word and Markdown drafts immediately, then unlock a customized PDF when the guided answers are complete.

    Plans

    Pick the operating model that matches your proposal velocity.

    Start with one active bid, then move into a shared proposal system with reusable context, faster reviews, and cleaner delivery across the team.

    7-day free trial Private document storage No setup backlog to get started
    Save 20%
    Starter
    $79/mo
    per month · 1 active proposal workspace

    Built for founders, boutique consultancies, and agencies that want to replace scattered drafting with one confident first-pass system.

    • 1 active proposal workspace
    • Word, Markdown, and 1 PDF export per proposal
    • Compliance matrix, draft, checklist, red flags
    • Guided gap filling chat
    • Private file storage
    • 7-day free trial
    • Team workspace
    • Reusable context library
    Start free trial
    Most popular
    Team
    $249/mo
    per month · up to 5 workspaces

    For active BD teams that need shared visibility, reusable proof, and a reliable way to move multiple bids forward without chaos.

    • Up to 5 live proposal workspaces
    • All Starter features
    • Unlimited PDF exports and review packages
    • Up to 3 team seats with shared context
    • Reusable context library
    • Priority email support
    • Priority onboarding reserved for Concierge
    Start free trial
    Concierge
    $799/mo
    per month · unlimited workspaces

    Designed for organizations running strategic pursuits that need a tighter review model, premium support, and a more customized rollout.

    • Unlimited proposal workspaces
    • All Team features
    • Custom review workflow
    • Priority support (24-hour SLA)
    • Executive workflow reviews and quarterly optimization
    • Dedicated onboarding
    Talk to sales
    6 outputs
    delivered in one review-ready package
    1 workflow
    for intake, drafting, review, and export
    Private by default
    documents stay behind authenticated access
    Faster reviews
    with gaps, risks, and evidence surfaced early

    Every plan starts with a 7-day trial so your team can upload a live bid, review the package quality, and decide whether to scale. Annual billing is charged as one yearly payment and is best for teams running proposals every month.

    FAQ

    Answer the trust questions buyers and pilot users ask first.

    Straight answers to the questions proposal teams and compliance reviewers ask before committing to a new workflow.

    ProposalPilot uses advanced AI to read your RFP, identify the requirements that matter, and turn them into a structured first draft in minutes instead of days. It does not guess when key details are missing. Instead, it flags the gaps, asks targeted follow-up questions, and helps your team turn real firm information into a stronger, compliance-led proposal package.
    Uploaded RFPs and supporting files are stored in a private workspace, not in public website folders. Access is limited to authenticated users inside the account that created the package.
    ProposalPilot is set up to retain private files for up to 30 days by default so teams can return to active submissions without rebuilding context from scratch. You can tighten or extend that retention window before launch to match your policy.
    No. Your uploaded materials are intended to be used only to generate your proposal package and support your team's work inside ProposalPilot. They are not meant to become training data for ProposalPilot itself.
    Most bid packages move from intake to a reviewable first-pass draft in under an hour. Larger, multi-volume pursuits with dozens of requirements typically finish the first pass the same working day, then enter the guided review loop.
    ProposalPilot accepts the formats procurement teams actually work in: PDF, DOCX, TXT, MD, CSV, and JSON, with a 10 MB per-file ceiling. Scanned PDFs are OCR'd on intake so requirements are still extracted cleanly.
    At the end of the trial your workspace stays intact for 30 days, whether you subscribe or not. You keep the Word and Markdown drafts produced during the trial. Picking a paid plan reactivates PDF export, new proposals, and the guided review loop.

    Start with one live bid. Decide in a week.

    Upload a real RFP during your 7-day trial. Review the package quality. Keep the drafts either way.

    Start your first proposal Talk to sales →